Open thread for discussing strategies around how to most efficiently organize meetups. I noticed https://tigrennatenn.neocities.org/meetup_cookbook.html the other day which I found pretty interesting so I’m posting it here in case anyone else has any thoughts?
I’m tagging this
bay-area-wikisalon but it’s really meta - applicable to local meetups in general.
I noticed this in particular:
Should I ask for RSVPs, so I know how many people are coming? No. Probably don’t bother, it never works.
You might get a couple of RSVPs, or more for an especially popular meetup, but most people seem to like to be able to decide day-of whether they’re going to come. Asking for RSVPs might dissuade people from coming on the day-of, unless you preface it with “BUT COME ANYWAY EVEN IF YOU DON’T.” It probably won’t hurt to ask for RSVPs, if you do add such a preface, but don’t expect much out of it. RSVPs are usually poorly correlated with attendance.
Another strategy is to say “I’m going to be at the location from X-Y PM, guaranteed,” and hang out the entire time to see if anyone shows up. This way you catch people even if they show up very, very late - which does happen, in our experience. This is more useful if you have very low attendance, or you’re starting a new meetup and are not sure what to expect from possible attendees.
Overall, I think that there’s still additional tooling / automation that could be built to streamline online meetups. We’re managing trello, meetup.com group, geonotices, mailing lists using google sheets, with room to try others. It becomes unwieldly and tedious. https://buffer.com/ handles a bunch of social media accounts at once. I’ve had https://trello.com/c/7Ox1fX0D/13-automate-the-creation-of-events-and-notification-emails in our list of tasks for a while but it isn’t getting done by me anytime soon.